• Manage the team (N-1) including Fleet drivers, Workshop and Subcontracted Transport • Inform N-1 of the entity strategy/evolutions and communication on required alignments • Build & adapt the logistics services offer according to market situation or market anticipation, capacity of the organization, profitability and associated risk level in coordination with Sales department and General Management • Monitor quality of service of the Uganda fleet to generate the required turn truck around to achieve budget target (Kenya/EDRC/South Sudan) including KPI’s based on number of trips, number of containers delivered in time, number of trips/available truck • Manage the operational relationship with Internal Departments or direct clients • Receive instructions from the client (internal or external) prior to cargo delivery or collection (Mainly Aid & Relief clients) • Inform the client (internal or external of delivery/ collection status) • Alert the client in case of operational issue (potential/ real) • Drive the deliveries for vehicle service while controlling overheads and Workshop costs • Based on the received cargo delivery/ collection requests, prepare/ validate the operations planning and inform COMs and FOPs • Track the fleet (via central GPS system) and ensure optimization of the mobilized means • Organize and control the documentation transmission: Delivery proof (POD, RCN) to COM units and interchange to container Logistics Manager • Liaise with QHSE for audit recommended actions implementation • Analyze and focus on staff costs: casuals, extra- work • Monitor and challenge workshop costs: Gas, Oil, Tyres etc. • Implement any option that would allow decreasing costs (training for drivers, road selection) • Report any operational issues (including cargo) to COMs/ FOPs in charge • Request instructions in case of arbitrations to be rendered between cargo deliveries • Alert N+1 in case of significant operational issue (impact on quality of service , invoicing, sensitive client) • Inform N+1 and sales department of all quotation non-compliant with COM goals (gross margin, turnover, feasibility.) • Identify and work on the issues raised during the files processing whatever in the responsibility scope or not. • Receive work order from internal departments and generate the JMP accordingly • 3. SUBCONTRACTED TRANSPORT • Provide subcontracted transport for both internal and external needs with emphasis on service delivery, profitability and cost control • Select the authorized subcontractors. The selection of subcontractors with risky profile (limited means or quality of service, weak financial situation, competitor…) must be submitted to COO validation • Ensure all subcontract trucks fulfil contractual obligations in terms of performance and safety • Closely liaise with the Transport Department as first choice transporter for all company delivery needs • To collect and distribute all signed Waybills and empty interchange reports • Provide reporting on the performance of the department • Provide daily clear tracking reports to all internal or external clients as agreed • To negotiate the best rates and provide effective solution for efficient transport provision • To ensure that all transporters that are engaged have a signed transport agreement with BTL and have in place, adequate Goods In Transit license in accordance with policy • Monitor the cost level of the department to have and protect the Group’s interests at all time • 4. WORKSHOP • Manage and distribute the day-to-day workshop administration activities including but not limited to procurement, stock management / control, job planning / preventive maintenance scheduling… • Coordinate workshop daily meetings in conjunction with the Workshop Administrator and his/her foremen in order to plan the activities and assist in identifying / solving issues. • Coordinate and supervise the utilization of the workshop software management system (MAXIMO and/or others). Ensure that data is entered in a timely fashion and accurately. • Hold regular stock takes (quarterly minimum) in conjunction with Finance and reconcile the physical from the system records. Analyze the discrepancies and revert with the relevant explanations / corrective action plan. • Manage the procurement process of spare parts, tires, oil & lubes requirements. Take direct ownership of the international procurement part. Ensure that we buy our spares at the best price possible without compromising on the quality. • Ensure all the LPO books issued to the workshop are well controlled and accounted for. • Manage and control the petty cash float issued to the workshop. • Put in place regular benchmarking exercise to assess the price of spare parts. • Identify and select the best vendors through a compliant process. Negotiate the best credit terms to the benefit of the organization • Prepare weekly, monthly, quarterly reports as per management requirements. • Be the Super-User of the workshop software management tools (MAXIMO and/or others). • Assist in preparing procedures (SOPs) aiming at reinforcing the controls /security measures in the workshop, reducing the level of expenses, improving the workflow… • Assist in monitoring and analyzing discrepancies / anomalies such as but not limited to cost per unit, price of spares…

• Minimum – Degree in Business Administration, Supply Chain Management or its equivalent • At least 5 yrs experience in running a fleet of more than 25 trucks • Local knowledge of the East African Region • Good knowledge of Microsoft office • Experience in using Fleet Management Software (Ideally Telematix) • Excellent communicator • 6. PERSONAL QUALITIES REQUIRED: • Natural leader • Decision maker • Team player • Resilient • Organised • Open minded • Strong admin and follow up skills • Ability to drive a team to a common goal • 7. SPECIAL SKILLS: • Good record in supervising team members • Knowledge of URA Customs Procedures • Good computer knowledge in Microsoft Excel, Words and SPSS • 8.KEY PERFORMANCE INDICATORS: • Cost control • 100% targets achievement on EbitDA and Utilization

email your details to applications@m-forte.co.ug