BACKGROUND:

Médecins Sans Frontières (MSF) is an International independent medical humanitarian organization, that delivers aid to people affected by armed conflict, epidemics, natural disasters and exclusion from health care. MSF offers assistance to people based on need irrespective of race, religion, gender or political affiliation.

Medecins Sans Frontieres – Support Unit Kampala is looking to recruit a suitable candidate for the position below.

Spare Parts Specialized Technician

Duty Station:Kampala

Number of Positions: 1

Contract Duration: 1 year with 3 months’ probation) Renewable

Expected Start date ASAP

SUMMARY OF RESPONSIBILITIES:

Performing autonomously, specific complex / advanced installations, maintenance works and repairs depending on special/technical requirements, according to supervisor’s instructions and MSF standards and procedures, to ensure a proper functioning and maintenance of MSF equipment, installations and infrastructures.

Ensure parts availability, stock accuracy, cost control, and service continuity, directly enabling workshop productivity, fleet uptime, and risk mitigation.

KEY RESPONSIBILITIES:

Inventory and spare parts supply

• In charge of centralized and decentralized spare parts and consumables stock for three partner entities.
• Maintain optimal stock levels using minimum/maximum consumption trends and reorder points.
• Ensure real-time accuracy of stock records (stock cards, movement forms, IR etc..).
• Maintain a structured spare parts system integrated with workshop operations at Support Unit Kampala (SUKA) level and in the region.

• Establish and maintain accurate stock records, labelling, and tracking through Excel-based systems and computerized inventory systems (eg., Track My Stuff/Track My Fleet).
• Ensure adequate stock levels to prevent shortages while avoiding overstocking and obsolescence by the support of the workshop supervisor and manager.
• Prepare and follow regular stock counts, reconciliations, and variance reports
• Forecast spare pars requirements based on consumption trends, preventive maintenance plans, and upcoming vehicle fleet activities in collaboration with the workshop supervisor and manager.

Procurement handling

• Prepare (electronic-Internal Requests) based on forecast demand and maintenance plans.
• Collaborate with procurement department to ensure timely sourcing of spare parts.
• Validate technical specifications and compatibility of ordered parts with fleet standards.
• Participate in supplier evaluations and quality assessments to ensure reliability and compliance with MSF technical standards in collaboration with the workshop supervisor and manager.
• Support the region by close collaboration with procurement department.

Workshop support and technical liaison

• Support the workshop team in identifying, cross-referencing, and verifying required parts during repair and maintenance operations.
• Establish and maintain a database of approved parts, technical references, and supplier details in collaboration with procurement.
• Follow closely with the workshop supervisor and mechanics to ensure accurate parts issuance, return, and consumption documentation.
• Support mechanical workshops with parts identification and referencing & service kits preparation breakdown.
• Maintain proper documentation for receiving, issuing, and disposal of parts.

Process optimization and data reporting

• Implement inventory control procedures aligned with MSF supply chain policies.
• Generate periodic analytical report on stock performance, consumption rates, lead times, and cost trends.
• Develop and train staff on best practices in parts storage, identification, and record management
• Identify inefficiencies and propose improvements in stock management workflows.
• Contribute to standard operating procedures (SOPs) and capacity bulline initiatives.
• Safety, compliance, and quality control
• Ensure compliance with MSF procurement policies, as well as safety and environmental standards.
• Ensure controlled access to stock areas and enforce accountability measures.

REQUIREMENTS:

Education Diploma in Mechanical Engineering, Automotive Logistics and Supply Chain Management or recognized formal training in mechanics/motor-vehicles s essential.

Experience: Two (2) years of experience preferably in Automotive stock management. Desirable, at least two years previous working experience either in MSF or other NGOs.

Knowledge: Computer literacy (Excel, word and power point) skills, Proficiency in stock-taking cycles, and first-in-first-out (FIFO) processes.

Competencies: Good communication skills, Excellent organization and time-management skills, quality control, integrity and accountability, relationship management, accuracy Teamwork and Cooperation, Behavioural Flexibility;

Commitment to MSF Principles

Language: English is essential. French language is an added advantage.

HOW TO APPLY:

Interested

candidates are invited to submit their application letter

and a detailed CV merged in a SINGLE PDF or WORD document to mstch-kampala-recruitment@geneva.msf.org by the 23rd October 2026 at 5:00

PM with the title of the position as the subject line. Applications received after the deadline will not be considered.

Only pre-selected candidates will be contacted. If you have no news within 4 weeks from the deadline, you can consider that you have not been “pre-selected.” Shortlisted candidates contacted for interviews will be required to come with original copies of academic documents, previous work certificates or a letter of introduction from the current employer.