• Prepare briefings, reports, presentations and correspondences for the Executive Director; • Manage the Executive Director’s calendar; • Organize appointments, meetings, and travel arrangements; • Draft, review, and manage emails, letters and reports and other communications in a timely and professional manner; • Prepare meeting agenda, take and disseminate minutes and follow up on action points; • Provide confidential support through handling sensitive information with discretion and maintain confidentiality in all executive matters; • Provide Administrative support through Developing and maintaining filing systems, databases, and office protocols; and coordinating logistics for the office; • Follow up on tasks delegated by the Executive Director to various Departments, Divisions, Units and Individuals; • Serve us the main point of contact between the Executive Director and the Internal and External clients; • Draft internal communications, memos, and announcements on behalf of the Executive Director; • Monitor budgets and expenditures related to the Executive Office and report variances.

• Possession of a Bachelor’s degree in either of the following: – Business Administration, Public Administration, Secretarial Studies or any other related field from a reputable University or Institution • A Master’s Degree in the relevant field of Business Administration, Public Administration, Secretarial Studies, and Office Management. • EXPERIENCE: • Minimum of 5-7 years of progressive experience in executive administrative support or office coordination roles. • Demonstrated ability to work independently, handle confidential information, and operate with diplomacy. • Strong organizational, time management, and multitasking abilities. • Exceptional written and verbal communication skills • Proficiency in Microsoft Office packages. • COMPETENCES AND SKILLS: • Discretion and integrity • Strategic thinking • Communication and interpersonal skills • Problem solving • Adaptability and flexibility • Attention to details • NOTE: Potential candidates should fill the attached form, attaching requisite academic transcripts and certificates . The form should be submitted to ed@nema.go.ug not later than 14th August 2025 at 5:00 P.M.