• Be fluent in written and spoken English. • Work hand in hand with Senior Bilingual Secretary in translating documents either in French or English. • Take dictation, transcribe and presents accurate and error free work reports. • Manage records databases through scanning and filing systems. • Requisition for and manage office stationery and equipment for the Directors’ Offices. • Serve as a Personal Assistant to the Directors of the Institute. • Draft official letters, compile and prepare reports, presentations, correspondences, documents, manuscripts and meeting minutes. • Draw up, monitor appointments and programs for other Directors and reminds them of important tasks and deadlines. • Coordinate and organize bookings for meetings, events, workshops and conferences by drawing the agenda and taking minutes. • Plan and organize travels for the Directors domestically, internationally and booking for visas and accommodations. • Dispatch documents to be sent by courier company. • Receive incoming mails, telephone calls and supervises outgoing mails by responding, passing on messages or highlighting them for the Director General’s attention. • Ensure security of office records and documents. • Remind the Directors of important tasks and deadlines. • Manage office protocol and media issues. • Act as the point of contact between the Directors and internal/external clients. • Guide and supervise secretarial best office practices. • Ensure cleanliness and orderliness of the Director’s offices. • Perform any other duties as assigned by the Directors.

• The applicant must hold, from a recognized university, a bachelor’s degree in secretarial studies or bachelor’s degree in information and office management. A diploma in public administration or management will be an added advantage. • Proficiency in English. • At least four (4) years’ experience in a reputable organization. • Excellent interpersonal and communication skills. • Proficiency in the use of computers, internet and MS Office program. • Knowledge of office management systems and procedures. • Outstanding organizational skills and typing skills.

Method of Application: Candidates should submit along with their application a copy of the Curriculum Vitae indicating the following (i) Names in Full; (ii) Place and Date of Birth; (iii) Marital Status; (iv) Home Address; (v) Present contact address; (vi) Nationality; (vii) Number of Children (if any); (iii) Secondary and postsecondary education, including dates and names of institutions attended; (ix) Academic and professional qualifications with dates; (x) Working experience with dates; (xi) Detailed list of publications and journals in which they have been published; (xii)Extra-curricular activities; (xiii) Names and addressed of three (3) referees; and (xiv) Proposed date of availability for duties if appointed. All applications with supporting documents should be forwarded to the Director General through the address indicated below: The Director-General United Nations African Institute for the Prevention of Crime and The Treatment of Offenders (UNAFRI) P. O. Box 10590 Kampala, Uganda Email: unafri@unafri.or.ug ​ NB: No physical submissions will be accepted at UNAFRI Office.