• 1. Receive and Disseminate Correspondences and Other Information for the Office • Custodian of Files • Provide support in the efficient provision of secretarial services to the Supervisors, and prepare agendas, co-ordinate the production of papers, minutes and keep/retrieve records. • Provide efficient and effective correspondences, and other information received and disseminated for the office. • Organise/attend meetings, taking minutes and circulating decisions from the meetings to the relevant action offices. • 2. Maintain the Environment of the Office of the Auditor General • Perform routine check-ups in the office environment and ensure clean and secure surroundings. • Deliver a comprehensive range of support activities, proactively troubleshooting and resolve issues which arise. • Perform routine check-ups and account for office equipment and materials and keep records, within the Office of the Auditor General Office environment. • 3. Customer Service • Applicant must be a Ugandan aged 35 years and below, holding a Diploma in Administrative and Secretarial Science, Office Management or in any related field. • Attend to visitors/calls and direct them to the rightful Officers they may need to meet/talk to. • Set up and manage agreed communication system and protocols to ensure consistent standards in all communications from the Supervisors and visitors. • 4. Schedule Appointments and Deadlines • Schedule/maintain, and follow-up on appointments and communicate any changes made. • Assist in ensuring that demanding workload is appropriately prioritized and all deadlines are met. • 5. Process all the Work Assignments • Organise and store paperwork, documents and computer-based information that may be relevant for the operation. • Photocopy and print various documents, sometimes on behalf of other colleagues. • Type, prepare and collate reports and manage database systems. • Coordinate work, activities within the department within a stipulated time/deadline. • 6. Supervise and Develop Staff • Set the performance targets together with staff under supervision and carry out performance appraisal for the team. • Mentor and coach the team. • KEY PERFORMANCE INDICATORS: • a. Percentage of planned activities implemented • b. Risk and compliance rating • c. Stakeholder satisfaction score • Service Score • Complaints resolution • d. Service level agreement score • e. Staff competency score • f. Technology utilisation score • g. Percentage of staff (under supervision) exceeding agreed performance • h. Timely and accurate submission of reports

• Diploma in Administrative and Secretarial Science, Office Management or in any related field. • Experience: • Experience is not required. • KNOWLEDGE, SKILLS AND ATTRIBUTES • KNOWLEDGE • Legal and regulatory framework governing the OAG. • OAG code of conduct • The value and benefit of supreme audit institutions – making a difference to the lives of citizens • Principles of transparency and accountability • Computerised information systems • Public sector protocol and etiquette • Planning • SKILLS • English Language skills • Report writing • Digital Literacy skills • Effective Communication skills • Quality control • Outsourcing and contract management skills • Procurement evaluation skills • Planning, budgeting and commitment control skills • Business Acumen skills • ATTRIBUTES • Accountable • Creative/Innovative • Integrity • Independent • Objective • Professionalism • Perseverance • Continuous Improvement focused • Goals and Results Focused • Quality focused • Empathetic • Confidentiality • Client Centric • Teamwork • Inspiring • Share Information • Applications must be accompanied by:

• Detailed typed curriculum vitae which clearly supports the competencies required above.
• Copies of academic qualifications, professional training certificates and proof of employment history where required.
• Names of three (3) referees and their contacts.
• A recent passport size photograph (attached to the application form).

 

All applications must be in triplicate and submitted on the OAG application form, which can be obtained from the OAG Website: www.oag.go.ug.

The deadline for receiving applications is 22nd December  2025.

LATE SUBMISSION SHALL NOT BE CONSIDERED