Description

Reports To: Financial Manager – Services

Duty station: Kigunga Office

Job purpose:

To manage and maintain BPUL’s records management system by ensuring the proper creation, classification, storage, retrieval, retention, and disposal of records in compliance with legal requirements, and best records management practices. The position holder will manage the BPUL records under the policies, rules, regulations and guidelines of BPUL while ensuring the accomplishment of goals and targets given by management.

Key Responsibilities:

• Maintain an efficient records management system for both physical and electronic records.
• Receive, register, classify and file incoming and outgoing documents.
• Ensure secure storage and confidentiality of company records.
• Facilitate timely retrieval and distribution of records to authorized staff.
• Monitor records retention schedules and coordinate archiving and disposal of records.
• Maintain an updated records inventory and tracking system.
• Support compliance with statutory, audit and regulatory documentation requirements.
• Assist departments in proper documentation and records handling procedures.
• Prepare periodic reports on records management activities.
• Ensure records are protected from loss, damage, unauthorized access, or deterioration.
• Participate in continuous improvement initiatives related to records and information management.

Financial Responsibility

• Accountability for proper custody, tracking, retrieval, and protection of financial and administrative records.

Education:

• Diploma in Records and Archives management, Library and Information Science.
• At least 2 years of experience in records management, Business Administration, or administrative records functions.
• Knowledge of records management principles, filing systems and document control procedures.
• Proficiency in Microsoft Office applications and electronic records management systems.
• Strong organizational, communication and interpersonal skills
• High level of integrity and confidentiality.

Competencies:

The ideal candidate should demonstrate the following BPUL High-Performance Behaviours:

• Common purpose
• Open communication
• Setting and Achieving Targets
• Sense of Urgency & Agility
• Accountability
• Collaborate Effectively
• Result-Driven Mindset
• Trust & Mutual Respect
• Customer Focused
• Innovation & Continuous Learning
• Sense of Belonging

Send your resume to vacancies@biyinzika.co.ug/