• Ensure that reception services are provided in such a fashion that visitors are provided with a warm welcome and that their needs are swiftly attended to • Ensure that all incoming communications (Newspapers, telephone calls, letters, email etc.) are responded professionally and reliably passed on to the appropriate person(s). • Provide staff with support on any accommodation and Flight bookings as and when required whilst ensuring proper documentation is submitted before action is taken. • Ensure Invoice payments and or Receipt are received and shared with the Senior HR and Administrative Officer or the HR and Administration Assistant. This involves Utility Bills, Office subscriptions, Accommodation payments and any others. • Ensuring that the office environment is clean, well-organized and attractive and that break tea is provided to a high standard of quality and hygiene. • Ensure that all subscriptions (email, internet) and other service contracts (photocopier and other machinery servicing contracts) are renewed in a timely manner in liaison with the Senior IT officer • Ensure that Office equipment is switched off accordingly and the premises securely closed. • In liaison with the focal person on the personnel committee, coordinate any monthly staff meetings and any other events. • Ensure efficient distribution of minutes, workshops, seminars and conferences for the country office • Provide timely and proper set-up of conference rooms or venues for various meetings as and when.

• Diploma / Higher education in Secretarial Studies, Business administration or any other related course. • At least 2 years of experience in a similar position • Strong organizational and interpersonal skills • Good basic administrative and secretarial skills • Strong written and oral English communications skills • Excellent computer skills including MS Word, Excel, PowerPoint and Outlook • Must be able to work independently while being a strong team player • Strong skills in collaboration with multi-cultural and diverse teams

We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply. IRC is an Equal Opportunity Employer, and we value diversity in our organization. We do not discriminate based on race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation NB: This is a Temporary position, and the contract will run for 3 months. The advert will close on 11th June 2025. Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.