Position Procurement Lead
Duty Station Kampala, with travel to AYAN field locations as required
Reports to Team Lead
Contract Full-time, renewable subject to performance and funding
Job Purpose
To lead transparent, competitive, timely and cost-effective procurement and supply-chain processes for AYAN,
ensuring that goods, works and services meet programme needs and comply with approved policies, donor
requirements, budgets and ethical standards.
Key Duties and Responsibilities
Procurement Planning and Sourcing
• Develop and maintain annual and project procurement plans in coordination with programme, finance and
field teams.
• Lead preparation of specifications, terms of reference, requests for quotations and other solicitation
documents.
• Coordinate competitive sourcing, bid receipt, evaluation, due diligence, negotiation and award
recommendations.
• Consolidate procurement needs where appropriate to improve efficiency and value for money.
Compliance and Internal Controls
• Ensure procurement activities comply with AYAN policies, approved thresholds, donor conditions and
applicable requirements.
• Maintain complete procurement files with requisitions, quotations, evaluations, approvals, purchase orders,
contracts and delivery evidence.
• Identify and manage actual or potential conflicts of interest and uphold confidentiality throughout procurement
processes.
• Support procurement reviews, audits and investigations by providing accurate and complete documentation.
Supplier and Contract Management
• Establish and maintain an approved supplier database and conduct proportionate supplier due diligence.
• Monitor supplier performance, delivery timelines, quality, pricing and contract obligations.
• Coordinate contract administration, amendments, renewals, close-out and resolution of supplier-performance
issues.
• Promote fair access to procurement opportunities while safeguarding quality, competition and integrity.
Logistics, Assets and Coordination
• Coordinate with requesting teams on delivery, inspection, acceptance and distribution of goods and services.
• Work with Finance to confirm budget availability, payment documentation and timely supplier payment
processing.
• Support inventory, asset, fleet and stores controls in coordination with responsible staff.
• Provide practical procurement guidance and training to Kampala and field teams.
Reporting and Risk Management
• Prepare regular procurement status reports, contract trackers, savings analyses and management updates.
• Monitor procurement lead times, bottlenecks, supplier risks and compliance gaps and recommend corrective
actions.
Procurement Lead – Kampala
African Youth Action Network | Bringing Youth Together
• Maintain a procurement risk register and support continuity planning for critical goods and services.
Qualifications and Experience
• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration, Commerce,
Logistics or a related field.
• Professional procurement or supply-chain certification is an advantage.
• At least five years of progressive procurement experience, including competitive sourcing, contract
management and supplier performance monitoring.
• Experience in a nonprofit, humanitarian, donor-funded or multi-location organization is highly desirable.
• Strong knowledge of procurement documentation, evaluation processes, internal controls and ethical
sourcing.
Core Competencies
• Integrity, impartiality and confidentiality.
• Strong planning, negotiation and commercial judgement.
• Attention to detail and disciplined records management.
• Ability to analyse quotations, costs, risks and supplier performance.
• Clear communication and ability to work collaboratively with programme, finance and field teams.
• Commitment to accountability, value for money and prevention of fraud and conflicts of interest.
How to Apply
Apply online using the application form at the link below. Submit your application by Friday 23rd October 2026.
Application link: https://forms.gle/UF291kpd4oM9qWay9
AYAN is an equal opportunity employer committed to transparent and merit-based recruitment. Qualified women,
refugees and persons with disabilities are encouraged to apply. AYAN does not charge any fee at any stage of
recruitment.