• Ensure proper organization of the office of the Executive at all times and oversee the arrangement of meetings, filing, organization of documents and availability of stationery and refreshments. • Manage and maintain the Executive diaries, schedule their meetings and receive and screen incoming visitors • Coordinate travel planning requirements for the office and maintain a travel itinerary • Brief the Executives on any engagements to maintain an accurate record of paper and electronic correspondence on behalf of the Executives. • Draft and disseminate meeting minutes • Draft correspondences for the office • Draft Reports as directed by the line manager • Record minutes of meetings as directed by the Line manager • Act as a point of contact between Executives and internal colleagues, and External clients • Handling correspondence directed to the Office and to Managers

• A Bachelor’s degree in Secretarial studies, Office management and Administration • Experience. • 3-5 years’ experience in Executive Office management preferably in a financial institution • Skills and competencies. • Interpersonal skills • Communication • Integrity and confidentiality • Negotiation skills • Proactive and decisive • Punctuality • Observant

Interested candidates should send their application letters together with their curriculum vitae to the Head Human Resources at recruitment@cbu.co.ug