• Manage the executive’s calendar, schedule appointments, and organize meetings, ensuring all engagements are well-prioritized and conflict-free. • Coordinate local and international travel, including booking flights, accommodations, ground transportation, and preparing travel itineraries. • Draft, proofread, and format internal and external documents with high attention to detail. • Track action items, follow up on pending tasks, and ensure deadlines are met across multiple ongoing projects. • Maintain organized filing systems (digital and physical) for documents, reports, and correspondence. • Screen emails, calls, and other communications, respond when appropriate, and flag urgent matters. • Create and manage task lists, reminders, and checklists to support structured work routines. • Support the executive in organizing workshops, meetings, and events, including preparing agendas and taking meeting notes. • Liaise with internal departments and external partners on behalf of the executive, ensuring clear communication and timely updates. • Maintain confidentiality and exercise discretion when handling sensitive information. • Anticipate the executive’s needs and provide proactive solutions before issues arise. • Monitor office and personal supplies for the executive and handle procurement as needed.

• Highly organized and structured in their approach to work • Detail oriented and meticulous with task execution and follow-ups • Able to work with minimal supervision, showing strong initiative • Reliable and consistent in meeting deadlines • Comfortable with setting routines, checklists, and systems • Has a professional demeanor and communicates clearly • Good at anticipating needs and problem-solving independently • Demonstrates discretion, loyalty, and confidentiality • Skills • Calendar and schedule management • Task tracking and prioritization • Travel and logistics coordination • Document preparation and formatting • Handling emails and communications • Familiarity with productivity tools (e.g., Google Workspace, Microsoft Office, Notion, Trello)

Interested individuals may send their applications, including application letter, CV in PDF and copies of academic documents to careers@donswift.co.ug Application Deadline: 6th August 2025 Only shortlisted candidates will be contacted.