• Maintain an organized and efficient inventory system for all medical supplies, pharmaceuticals, and equipment. • Monitor and maintain optimal inventory levels to meet demand while minimizing overstock and understock situations. • Conduct regular inventory counts and reconcile discrepancies. • Develop and implement inventory control procedures and policies. • Regularly assess inventory levels and anticipate supply needs based on usage trends and upcoming demands. • Ensure Purchase Requests are made in a timely manner to prevent stock outs and overstock situations. • Coordinate with Procurement Staff to ensure timely delivery of goods. • Inspect and verify received goods for accuracy and quality, Shelf life, and Condition. • Update inventory records upon receipt of new inventory items. • Handle discrepancies, damages, or quality issues by coordinating with Procurement Staff and suppliers and the hospital’s quality control department • Ensure Optimum stock levels for the efficient operation of the hospital in liaison with the SPO. • Receives correct goods in the right quantity and quality as per the purchase order Physically (in Bin cards) and in the Odoo System. • Ensures that storage orders for goods in the various hospital stores are followed. • Work with the Inventory Assistant to ensure the cleanliness and neatness of the storage areas. • Keeps team members and department heads informed by providing relevant information, reports, or status updates on inventory in liaison with the Procurement Supervisor. • Protect stock items against loss or damage, ensuring store security • Ensures that inventory procedures are put in place and are being followed within the hospital. • Performs clerical/secretarial functions such as filing, typing, copying, etc. that are incidental to the inventory activities. • Maintains an up-to-date manual and computerized filing system easily retrievable for the inventory section. • Promotes cost-effective and responsible use of hospital supplies. • Organize and optimize the storage of inventory items to maximize space and accessibility. • Ensure proper labeling and identification of inventory items. • Implement and oversee FIFO (First-In, First-Out) and FEFO (First-Expired, First-Out) principles for perishable items. • Performs any other related duties as assigned by the Procurement Supervisor. • Stock Rotation and Expiry Management • Implement a “first-in, first-out” (FIFO) approach to manage inventory and reduce the risk of items expiring. • Monitor expiration dates and manage the removal or disposal of expired items according to hospital policies and regulations. • Follows proper procedures for the disposal of expired drugs and other items in collaboration with the PO and PS. • Record Keeping • Maintain accurate records of all inventory transactions, including receipts, issues, and transfers. • Generate reports on inventory levels, consumption, and other relevant metrics as required. • Cost Control • Identify opportunities to reduce costs, minimize wastage, and optimize inventory levels while maintaining quality patient care. • Collaborate with other hospital departments to understand their supply needs and ensure a smooth flow of materials. • Donated Inventory or Goods in Kind (GIK) • Work with the Procurement and Inventory Supervisor (PIS) to ensure that local and international donations or purchases from abroad are properly received and issued out in the system. • Ensure that donated inventory is recorded and kept separately for easy tracking and usage in both Odoo and X-Ledger. • Assist the PIS to ensure that donated inventory is valued and placed into inventory on the date it is received. • Inventory count • Monthly or quarterly inventory counts done. • Participate in the year end stock count. • Ensure that actual stock count is reconciling with the inventory physical records and the system. • Ensure inventory count sheets are signed by the PIS. • Compliance and Regulations • Ensure compliance with relevant healthcare regulations, including FDA requirements for pharmaceuticals and medical devices. • Stay up-to-date with industry best practices and regulations to ensure the hospital’s inventory practices meet required standards. • Inventory Reporting • Generate regular inventory reports to provide insights into stock levels, turnover rates, and trends. • Analyze data to identify areas for improvement and cost reduction. • Quality Control • Implement quality control measures to ensure inventory accuracy and item integrity. • Identify and report any issues with damaged or defective goods. • Odoo Utilization • Utilize inventory management software and tools for tracking and reporting. • Stay updated on industry best practices and emerging technologies to improve inventory management processes. • Compliance and Documentation • Ensure compliance with regulatory and safety standards. • Maintain accurate and up-to-date inventory records and documentation. • Continuing Professional Development Activities • Identifies and pursues continuing professional development activities in line with their position and maintains professional records that provide evidence of activities completed. • Works with one’s supervisor to guide in mentorship and coaching for continual professional growth. • Occupational Health & Safety Function • Following & complying with H&S policies, processes & applying them to your own work activities, including using/wearing Personal Protective Equipment as required. • Participating in activities directed at preventing harm & promoting well-being in the workplace Identifying, reporting & self-managing hazards where appropriate. • Spiritual Ministry • Participates in the hospital’s Spiritual Ministry programs. • Attend chapel and departmental bible studies with staff (depending on weekly schedule) • Any other official duties

• Honors Degree in Procurement/Supplies/Logistics Management, Business Administration from a recognized institution or Professional qualifications from awarding Institutes such as Supplies Management (ISM), Certified Institute of Procurement and Supplies (CIPS) and Chartered Institute of Logistics and Transport (CILT) (UK). • Must be Computer Literate. • Experience in the management of the store’s inventory. • Applicants should have a minimum of three (3) years relevant working experience in reputable organization, preferably hospital setting. • Fluency in written and spoken English and local languages. • Excellent organizational/administrative skills and ability to effectively plan in evolving situations. • Ability to work independently and as part of a team. • Strong computer proficiency using software applications such as Microsoft Office & Google Drive. • Ability and experience in building, leading and working with teams. • Interpersonal skills, written and oral communication skills, including the ability to communicate effectively with all levels in the institution. • High Level of integrity. • Attention to Detail – Able to be alert in a fast-moving environment; follow detailed procedures and ensure accuracy in documentation and data; carefully monitor processes; concentrate on routine work details and organize and maintain a system of records. • Communication Skills – Able to clearly present information through the spoken or written word; read and interpret complex information; listen well. • People Focus – Able to prioritise patients’ needs and work effectively with staff in different departments. • Quality – Able to demonstrate consistency and reliability; adhere to standards and measures and seek ways to improve processes; identify and correct errors; test new methods thoroughly; reinforce excellence as a fundamental priority. • Teamwork – Able to share due credit with co-workers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from co-workers; display team spirit. • This position is full-time fixed-term renewable and based in Mbale.

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the position. Duties, responsibilities and activities may change at any time with or without notice. Co-worker must perform other tasks, duties, and projects as assigned, as a member of the Human Resources team All suitably qualified and interested applicants should apply online at the link below.