• Document Management • Review, verify, and approve shipping and import documents for consignments before their arrival at designated ports (Mombasa or Entebbe), ensuring full compliance with regulations. • Establish and maintain a streamlined filing system for all import-related documents, promptly closing files once vessels are fully cleared and taxes are paid. • Consignment Coordination • Serve as the primary liaison with clearing agents in Mombasa and Kampala, tracking shipments to ensure timely clearance and dispatch of consignments. • Proactively identify and resolve issues or delays during the clearing process, minimizing disruptions to operations. • Cargo Verification • Oversee the receipt, positioning, and validation of cargo using the URA digital system (BWIMS – Bonded Warehouse Information Management System) to ensure accuracy and compliance with regulatory standards. • Record all cargo details accurately, promptly addressing any discrepancies. • Stock Management • Update and maintain accurate URA stock records for all incoming vessels and containerized shipments. • Regularly update stock data in the company’s system for 1m4s and 1m7s per truck, ensuring real-time inventory visibility. • Container Monitoring • Track container movements continuously to ensure timely arrivals at the bond. • Coordinate offloading operations efficiently to minimize delays and handling issues. • Grain Reconciliation • Reconcile grain quantities received against dispatch figures from GBHL, promptly identifying and resolving any discrepancies to maintain inventory accuracy. • Maintain detailed reconciliation records for auditing and reporting purposes. • Stock Card Preparation • Prepare and manage detailed stock cards for all consignments stored in the bond, ensuring accurate and up-to-date inventory tracking. • Regularly review and update stock cards to reflect current inventory levels. • Data Entry and Reporting • Accurately input grain truck load data and payment receipts into the company’s system. • Compile, analyze, and present comprehensive URA monthly reports to support operational planning and regulatory compliance. • Logistics Coordination • Allocate grain to transporters in a timely and efficient manner, ensuring smooth operations and adherence to delivery schedules. • Collaborate with logistics teams to optimize transport routes, minimizing costs and maximizing efficiency. • Customs Clearance • Work closely with URA bond officers to facilitate accurate and timely customs clearance, ensuring compliance with all regulatory requirements. • Proactively address and resolve issues during the customs clearance process to prevent delays.

• Education: • A Bachelor’s degree in Supply Chain Management, Logistics, International Business, or a related field. • Experience: • At least 3 years of experience in imports, logistics, or supply chain coordination, preferably in a manufacturing or food production environment. • Experience working with URA digital systems (BWIMS) and Mermidon system is highly desirable. • Proven experience in managing cargo clearance, stock management, and customs procedures. • Certifications and Training: • Trained in EACFFPC (East African Community Freight Forwarding and Customs Procedures Certificate). • Knowledge of international trade, including the management of cross-border transactions and import/export compliance. • Certification in Customs Clearance, Import/Export Management, or Logistics (e.g., CILT or any other relevant certification) is an added advantage.

Interested candidates are invited to submit their applications, including a detailed CV and cover letter, by 8th December 2024. Applications can be sent to hr@ntakegroup.com or delivered directly to our Kampala Head Office or any nearby branch.