Position Human Resource Lead
Duty Station Kampala, with travel to AYAN field locations as required
Reports to Team Lead
Contract Full-time, renewable subject to performance and funding
Job Purpose
To lead AYAN’s human resource function by strengthening workforce planning, recruitment, onboarding,
performance management, staff development, employee relations, safeguarding compliance and personnel
administration across Kampala and field locations.
Key Duties and Responsibilities
HR Strategy, Policies and Compliance
• Develop and implement practical HR plans aligned with AYAN’s strategy, programmes and staffing needs.
• Review and consistently implement HR policies, procedures, employment contracts and staff handbook
provisions.
• Maintain awareness of applicable labour obligations and advise management on compliant employment
practices.
• Ensure personnel decisions are documented, fair, confidential and consistent.
Recruitment, Onboarding and Records
• Coordinate workforce planning, job descriptions, vacancy advertising, shortlisting, interviews, reference
checks and offers.
• Lead structured induction and probation processes for employees, interns and volunteers.
• Maintain complete, secure and current personnel files, leave records, contract trackers and HR data.
• Coordinate timely contract renewals, confirmations, role changes and separations.
Performance, Learning and Staff Well-being
• Coordinate objective setting, probation reviews, regular performance conversations and annual appraisals.
• Work with managers to identify learning needs and implement staff development plans.
• Support staff welfare, duty of care, respectful workplace practices and referral to appropriate support where
needed.
• Monitor attendance, leave and workplace concerns and provide timely management reports.
Employee Relations and Organizational Culture
• Provide professional guidance on grievances, disciplinary processes, conflict resolution and workplace
conduct.
• Promote teamwork, AYAN’s values of inclusion, transparency, accountability, compassion, integrity and build
a safeguarding culture.
• Support managers to address performance gaps constructively and document agreed improvement actions.
• Coordinate staff engagement and internal communication initiatives with relevant teams.
Payroll Coordination and HR Reporting
• Provide verified payroll inputs, including staff changes, leave adjustments and approved benefits, to Finance.
• Prepare periodic HR reports covering staffing, recruitment, turnover, leave, training and compliance actions.
• Support audits, donor reviews and board or management reporting on human-resource matters.
Qualifications and Experience
• Bachelor’s degree in Human Resource Management, Organizational Psychology, Business Administration,
Social Sciences or a related field.
• Professional HR certification or postgraduate training is an advantage.
• At least five years of progressive HR experience, including recruitment, employee relations, performance
management and policy implementation.
• Experience in a nonprofit, humanitarian, youth-led or multi-location organization is highly desirable.
• Sound knowledge of Ugandan employment practices and strong HR records-management skills.
Core Competencies
• Strategic and operational HR leadership.
• Confidentiality, impartiality and sound judgement.
• Coaching, mediation and constructive conflict management.
• Strong planning, writing and interpersonal communication.
• Ability to work across diverse cultures, locations and employment categories.
• Commitment to safeguarding, inclusion and respectful workplace standards.
How to Apply
Apply online using the application form at the link below. Submit your application by Friday 23rd October 2026.
Application link: https://forms.gle/rowVGY5h8uMMWYNq9
AYAN is an equal opportunity employer committed to inclusion, safeguarding and a respectful workplace.
Qualified women, refugees and persons with disabilities are encouraged to apply. Only shortlisted candidates will
be contacted.