• Recruitment • Assist generally in the human resource activities for the national employees (job adverts, interviews, contracts, and personnel files) for the IRC Bidibidi. • Maintain a recruitment resource database (CVs). • Staff Contracts • Draft and track of Staff Contracts/COS with the support of HR/Admin Officer. • Prepare the IRC staff list monthly in liaison with the HR/Admin Officer for Bidibidi/Yumbe. • Ensure an up to date filing system with all staff personnel information for easy and quick retrieval. • Medical Insurance and GPA • Submit and track medical forms for the newly recruitment staff at Bidibidi Office • Provide support to staff, follow up and report any issues staff are facing with the medical service providers. • Staff Leave • Maintain employee’s database for employee leave, employee performance evaluation and staff training tracking sheets. • Exit Management • Prepare exit evaluation grid, collate results, and provide copies to relevant managers in liaison with the HR & Admin Officer. • Reporting • Prepare monthly reports for Bidibidi. • Maintain the leavers and departure trackers monthly. • In liaison with the HR and Admin Officer –Bidibidi/Yumbe, prepare monthly payroll information for staff and forward to the Country HR Lead for payroll processing in a timely manner. • Timesheets • Maintain and update the timesheet tracking database for national staff in Bidibidi/Yumbe and file all timesheets appropriately. • Support with the online system (PROMISE) leave and Timesheet management for all staff. • Administration • Attending the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages. • Ensure mail pouches to other IRC Offices are dispatched in a timely manner. • Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc) including telephone bills. • Under the supervision of HR and Admin officer, prepare monthly cash projections for the Human Resources/Admin Department. • Support with accommodation booking for guests, track visitors to your field site and prepare payments. • Maintain employee’s database for employee leave, employee performance evaluation and staff training tracking sheets. • Ensures OADF forms/Templates are replenished and updated. • Assist to monitor staff movement to/from the field, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staffs

• University studies/ Higher education in Human Resources, Business administration or any other related course. • At least 2 years of experience in similar position. • Proven skills in administration and human resources management. • Strong organizational, interpersonal skills. • Good administrative skills. • Strong written and oral English communications skills. • Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook. • Must be able to work independently while being a strong team player. • Strong skills in collaboration with multi-cultural and diverse teams. • A team builder with excellent people skills; must be culturally sensitive.