• Recruitment & Onboarding • Assist in advertising job vacancies, scheduling interviews, and communicating with candidates. • Coordinate logistics for interviews and testing processes. • Support new hire documentation and maintain orderly HR files (physical and electronic). • Facilitate staff onboarding and orientation in collaboration with hiring managers. • Ensure timely issuance of staff IDs and onboarding materials. • Staff Records & HR Documentation • Maintain accurate, up-to-date personnel records, contracts, job descriptions, and appraisal forms. • Track leave balances, performance milestones, and contract renewal dates. • Ensure confidentiality and secure storage of sensitive HR data. • Update HR tools, trackers, and calendars related to recruitment, probation, and leave schedules. • Payroll and Benefits Administration • Collect and verify timekeeping information for payroll processing. • Assist employees with inquiries regarding payroll and benefits. • Support the enrollment and communication of benefits programs, including health insurance and retirement plans. • Monitor benefits utilization and assist in open enrollment periods. • Training and Development • Coordinate logistics for training sessions, including scheduling, venue booking, and materials preparation. • Assist in identifying training needs through employee surveys and performance evaluations. • Maintain training records, ensuring compliance with mandatory training requirements. • Assist in evaluating training effectiveness through feedback and assessments. • Performance Management • Assist in performance appraisal processes by preparing materials and timelines. • Support managers in setting employee goals aligned with organizational objectives. • Track and document employee progress towards goals and provide reminders for performance reviews. • Facilitate employee feedback sessions and assist in creating development plans. • Staff Welfare & Engagement • Support HR-led staff care initiatives, including wellness, devotion, and team-building activities. • Track attendance and flag well-being concerns to the HR Manager. • Participate in planning staff engagement surveys and feedback sessions. • Administrative & Office Management • Oversee all administrative functions to ensure smooth operations. • Maintain office supplies and equipment, ensuring they are in good working order and fully stocked. • Develop and maintain filing systems (paper and electronic) for easy document access. • Assist with the preparation and organization of company events, meetings (including taking minutes), conferences, and social gatherings. • Provide general administrative support, including data entry, report preparation, and managing records and databases with personnel, financial, and other data. • Facilitate communication between field staff and headquarters regarding administrative needs. • Handle correspondence, preparation of contracts, and sending invitations. • Organize and schedule meetings, appointments, and events. • Procurement & Logistics • Monitor office supply levels and manage timely procurement processes. • Maintain inventory of office equipment and ensure proper maintenance and repairs. • Oversee travel logistics for staff and visitors, including transportation and accommodation bookings. • Compliance & Policy Support • Ensure adherence to labor laws, HR policies, and organizational procedures. • Respond to basic staff inquiries about HR policies, benefits, and procedures. • Support staff training logistics and policy orientation sessions. • Stay updated on HR and administrative best practices through workshops and professional networks.

• Personal confession of faith in Jesus Christ and a passionate commitment to Seed Effect’s mission to empower the poor to know and follow Christ, plug into the local church, and overcome physical poverty. • Bachelor’s degree in Human Resource Management, Business Administration, Organizational Psychology, or a related field. • Minimum of 2 years’ relevant experience in a human resource support role. • Prior experience in a fast-paced NGO or humanitarian setting is desirable. • Hands-on experience supporting recruitment, onboarding, file management, and performance tracking. • Familiarity with HR software, databases, or digital HR tools is an added advantage. • Good understanding of Uganda’s labor laws and HR compliance requirements. • Strong knowledge of HR administrative processes, records management, and confidentiality standards. • Ability to maintain discretion and handle sensitive information with high integrity. • Excellent organizational and time management skills with the ability to multitask. • Strong interpersonal and communication skills, both written and verbal. • High level of accuracy and attention to detail in record keeping and reporting. • Proficiency in Microsoft Office applications (Word, Excel, Outlook). • Self-motivated, proactive, and dependable team player. • Committed to the Christian values and mission of Seed Effect Uganda. • Demonstrates a servant-leadership attitude and respect for diversity. • Willingness to travel to field locations when required. • Ability to work under pressure and manage competing priorities. • Demonstrates problem-solving ability and a results-oriented mindset. • Open to learning, feedback, and continuous professional growth.