1) Administrative Coordination

1. To ensure the smooth running of the office from an administrative point of view. This includes all jobs related to the facilitation and operational efficiency of Kokorojuku.
2. To work with external service providers.
3. Act as the first line of support for administrative tasks for all staff (including the camp team) when required.
4. To lead on all administrative strategies and ensure all goals and outputs are being worked towards.
5. To proactively work on improving the administration function.

2) Human Resource roles.

1.  
2. Act as line supervisor to all Operations staff.
3. Recruitment and Onboarding: Assist in the recruitment process by posting job openings, screening resumes, and coordinating interviews. Facilitate the onboarding process for new hires, including preparing orientation materials and conducting orientation sessions.
4. Employee Records Management: Maintain and update employee records in databases, ensuring accuracy and confidentiality. Track employee attendance, leave requests, and performance evaluations.
5. Policy Implementation: Assist in developing and implementing HR policies and procedures. Ensure that all employees are informed of company policies and adhere to them.
6. Training Coordination: Organize and coordinate training sessions for employees, including scheduling trainers and preparing training materials. Monitor training attendance and gather feedback to improve future programs.
7. Employee Relations: Serve as a liaison between employees and management, addressing employee concerns and facilitating conflict resolution. Promote a positive work environment by encouraging open communication and employee engagement.

3) Asset Management.

a. To manage both the company assets and Items. This involves conducting quarterly asset/item audits and arranging for any replacements and repairs.

4) Facility, Security, and Accommodation Management.

1. To arrange for any facility repairs and maintenance by contacting the service providers.
2. To manage security issues at the facility, including the security company’s concerns.
3. To work with the Operations Team to see that all necessary accommodation is well prepared.

5) Arrangements for visitors

a. This includes arranging their accommodation and transportation to and from the airport where necessary.

6) Logistical and Visa Arrangements.

a. To support all visa applications as required by staff, interns, and students.

7) Health Insurance Management.

a. Arrange staff, students, and interns’ medical and travel insurance covers by contacting the service providers.

8) Marketing, Fundraising, and Partnerships related to Administration.

a. To assist the Marketing Team, or marketing staff, with camp-related market content as required.

Deadline for applications: March 1st, 2026

Please send your CV/Resume and Cover Letter as one document in PDF to Ashinaga Uganda (ugandaofffice@ashinaga.org). Invitations for further assessment and/or interview will be sent by March 10th, 2026. If you have not heard from us by this stage, please assume your application was not successful.