• Support the recruitment process, including job postings, candidate shortlisting, interview coordination, and onboarding of new staff. • Maintain and update employee records, contracts, leave schedules, and performance management systems. • Ensure compliance with Ugandan labor laws and SWRW’s internal HR policies and procedures. • Coordinate staff welfare initiatives, team-building activities, and internal communication efforts. • Support the implementation of training and capacity-building plans for staff development. • Oversee day-to-day administrative operations, including office logistics, asset management, and supplies inventory. • Manage office schedules, meeting arrangements, and travel logistics for staff and consultants. • Ensure a clean, safe, and organized working environment. • Maintain proper filing systems (both physical and electronic) for administrative documents. • Lead the procurement process in line with SWRW’s procurement policy and donor requirements. • Prepare and manage procurement plans, request for quotations (RFQs), bid analysis, and supplier contracts. • Maintain accurate records of purchases, assets, and supplier databases. • Monitor stock levels and manage reordering processes to ensure timely availability of goods and services. • Conduct regular audits of inventory, assets, and equipment, develop and monitor an asset register • Ensure all HR, administrative, and procurement processes align with internal controls and donor compliance guidelines. • Prepare and submit periodic reports on HR metrics, procurement activities, and asset utilization to management. • Support internal and external audits by providing required documentation and clarifications. • Liaise with external service providers including but not limited to insurers, landlords, IT support, suppliers, to ensure quality service delivery. • Collaborate with finance, program, and MEAL teams to support efficient project implementation. • Serve as a point of contact for general administrative and HR-related inquiries from staff.

• Bachelor’s degree in Human Resource Management, Business Administration, or Public Administration • A Postgraduate Diploma in Human Resource Management, Procurement and Supplies Management, or Business Administration is an added advantage • Professional Certifications in (CIPD) or CIPS is an added advantage • Key Competencies and Skills • Solid knowledge of HR best practices (recruitment, onboarding, performance management, employee relations). • Strong understanding of procurement principles (sourcing, bidding, evaluation, contracting). • Knowledge of asset management and inventory control. • Excellent organizational, communication, and multitasking skills. • High integrity, attention to detail, and strong ethical standards. • Ability to maintain confidentiality and professionalism at all times. • Computer literacy (MS Office, HRIS systems, procurement software). • Excellent organizational and multitasking abilities • Strong interpersonal and communication skills • Familiarity with labor laws, procurement regulations, and NGO operations • Experience Requirements • 3–5 years of relevant working experience in HR, administration, and procurement roles. • Preferably experience working with NGOs, development agencies, or donor-funded projects. • Experience managing multi-functional administrative tasks across HR and procurement simultaneously. • Knowledge and experience working with Ugandan labor laws and procurement regulations (PPDA guidelines).

All interested candidates are invited to send their applications a to email: careers-ug@safewayrightwayug.org with the Subject as the NAME – POSITION applied for. Deadline: 23rd May 2025