1. HR Administrative Support (under the guidance of the HRLOD Manager)

• Maintain and regularly update staff records, including contracts, leave, time sheets, benefits, and medical schedules.
• Coordinate recruitment processes (interview scheduling, assessments, documentation, and communication to candidates).
• Prepare HR documentation such as offer letters, contract amendments, and separation checklists.
• Track probation reviews, performance appraisals, and staff training records.
• Support onboarding processes, including staff orientation and coordination with IT for system access.
• Maintain HR trackers (leave, recruitment, training, disciplinary actions).
• Ensure proper filing and safe custody of HR records (both physical and electronic).
• Support safeguarding documentation and compliance tracking.
• Serve as the first point of contact for routine HR inquiries.

2. Logistics and Transport Coordination

• Coordinate staff and visitor travel (flights, accommodation, visas, and transport).
• Manage vehicle scheduling, fuel usage, maintenance, and logbooks.
• Supervise Drivers and ensure compliance with transport policies.
• Organise workshops, meetings, and events (venues, catering, materials, equipment).
• Liaise with suppliers and service providers for office needs and repairs.

3. Office Administration

• Oversee office operations, including cleanliness, utilities, security, and maintenance.
• Supervise Office Assistant and Cleaner to ensure high standards of service.
• Manage correspondence, filing systems, and document archiving.
• Prepare meeting minutes and track follow-up actions.
• Manage petty cash for administrative and logistics expenses.
• Ensure timely renewal of licenses, insurance, and service contracts.
• Provide administrative support across departments as needed.

4. Cross-functional Collaboration

• Work closely with all departments to support operational efficiency.
• Provide administrative and logistical support to program and support teams as required.

Success Indicators (KPIs)

• HR records are accurate, complete, and updated weekly.
• Recruitment processes are efficiently coordinated within agreed timelines.
• Travel and logistics arrangements are timely with minimal complaints.
• Vehicle downtime is maintained below 5% monthly.
• Asset register is updated and verified quarterly.
• Office supplies are consistently available.
• Meeting minutes shared within 48 hours.
• Licenses and contracts renewed at least 14 days before expiry.

Minimum Qualifications and Experience

• Bachelor’s degree in Human Resources, Business Administration, Social Sciences, or related field.
• Minimum of three (3) years’ experience in HR administration, office administration, or logistics coordination, preferably in an NGO setting.
• Professional HR certification is an added advantage.
• Proven experience supervising support staff.

Required Competencies

• Strong HR administrative and coordination skills.
• Ability to manage logistics, assets, and office systems effectively.
• Strong organisational, multitasking, and prioritisation abilities.
• High level of integrity, confidentiality, and professionalism.
• Good supervisory and interpersonal skills.
• Proficiency in Microsoft Office applications; HRIS experience is an added advantage.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Willingness to travel occasionally.

Core Values and Safeguarding

HFHI Core Values

• Humility: We are part of something bigger than ourselves.
• Courage: We do what is right, even when it is difficult.
• Accountability: We take personal responsibility for advancing Habitat’s mission.

Safeguarding Commitment

HFHU requires all staff to uphold the highest ethical standards and actively contribute to safeguarding efforts. Employees must support systems that prevent harassment, sexual exploitation and abuse, protect beneficiaries—especially children—and promote adherence to Habitat for Humanity’s Code of Conduct.

Working Conditions

• 40 working hours per week (excluding lunch break).
• Office-based role with occasional field travel.

Child & Beneficiary Safeguarding

This role involves interaction with beneficiaries, including children. The post holder is expected to adhere strictly to safeguarding policies and procedures.

How to apply

Interested candidates should submit:

• A cover letter
• Curriculum Vitae (CV)
• Academic documents

All documents must be combined into one PDF file (max 35MB) and sent to: hr@hfhuganda.org

Application Deadline

Wednesday, 6th May 2026 at 5:00 PM (EAT)

Application Address

The National Director

Habitat for Humanity Uganda

Plot 1026, Lukadde Road, Kira Ward

P.O. Box 163027, Kampala

Important Notes

• Only shortlisted candidates will be contacted
• Hard copy applications will not be accepted
• Canvassing will lead to automatic disqualification