• Deputize in the absence of the fleet management officer • Assist in Following up on Approvals and LPOs for fleet-related procurement and finance works. • Generate weekly and monthly fleet operational reports to be shared with the direct supervisor and line manager. • Assists in data entry for works, tyre dressing, and vehicle repairs and ensures records are filled for Traceability purposes. • Ensure all invoices tally with Information on purchase orders and quotations before payments are processed. • Ensure fuel accountabilities received from upcountry and within IDI are checked, verified, and recorded in the book ready to be reviewed by the Fleet Supervisor. • Review fuel tracker mileage reports to ensure proper fuel usage and driver behavior are maintained. • Detect and solve the fuel accountability Queries with the Initiator (Transport Assistants / Field Admin Finance Staff), Card statement Readings / Balances Vs the actual usage. • Ensures safety standards and procedures are adhered to by both staff and drivers and checks that safety equipment is installed in each IDI vehicle. • Coordinates all key training for the fleet section, especially safety, repair techniques, and defensive driving. • Ensure all information regarding vehicle works is stored and ready for retrieval at any time of need. • Assist in supervising the dispatch of drivers, coordinate their movements, schedule on a rotation system, advise on security, particularities, and anomalies on the routing, and take appropriate action in case roads are blocked or Impassable. • Ensure vehicle mileage logbooks are updated and all required information is documented. • Assist in planning and coordinating vehicle/staff movements and ensure necessary paperwork for transport and delivery of goods are filled. • Ensured Itinerary and bookings for staff/partners’ movements on domestic trips are followed as per the plan. • Carryout Inspection of all Hired and IDI vehicles, ensuring they are in good serviceable and mechanical fitness condition. • Assist in following up on Vehicle service and work with the prequalified garages.

• A relevant degree or one, in business administration, logistics management, or finance accounting knowledge will be an added advantage • Outstanding organizational skills. • A Self-starter with leadership, supervisory, and negotiation skills • Notable record-keeping for key fleet tasks • Experience in vehicle assessment • Knowledge of report writing skills and ability to interact with all levels of management • Self-motivated, innovative, and capable of meeting deadlines • Analytical mindset and good problem-solving skills. • Attention to detail. • Exceptional interpersonal skills. • Excellent written and verbal communication. • Traffic laws and rules • Knowledge of highway code Vehicle Mechanics and Maintenance Management skills