• Financial Management: • Prepare and manage the organization’s budget, including monitoring expenses and revenue, forecasting financial trends, and analyzing financial data. • Process financial transactions, such as accounts payable, accounts receivable, payroll, and reimbursements ensuring accuracy and compliance with financial policies and procedures. • Maintain financial records, including ledgers, journals, and financial statements, and perform regular reconciliations. • Prepare financial reports, including monthly, quarterly, and annual financial statements, and present them to management for review and decision-making. • Assist in financial planning and decision-making processes, providing insights and recommendations based on financial analysis. • Maintain accurate and up-to-date financial records for all field and project activities. • Prepare monthly financial reports, bank reconciliations, and cash flow forecasts. • Ensure financial transactions are in compliance with organizational policies and donor requirements. • Monitor expenditure against budgets and flag any discrepancies to management. • Support budget development and periodic revisions for donor proposals and reports • Ensure all financial activities align with donor agreements, regulations, and compliance standards (e.g., MOFA, DANIDA, UNHCR,GAC, Mastercard Foundation, INGO partner agencies etc). • Maintain documentation and audit trails for all financial transactions. • Prepare financial reports for donors as per required formats and timelines. • Assist in internal and external audits, including gathering supporting documentation and responding to audit queries. • Compliance and Risk Management: • Ensure compliance with financial regulations, reporting requirements, and internal control procedures. • Assist in the preparation of grant proposals, financial reports, and audits for funding agencies and donors. • Identify financial risks and implement appropriate measures to mitigate them. • Stay updated on financial and administrative best practices, industry trends, and regulatory changes, and recommend improvements to enhance operational efficiency and effectiveness • Ensure adherence to organizational policies including safeguarding, data protection, and anti-corruption guidelines. • Assist in the implementation of audit recommendations and compliance action points. • Administration and Operations: • Provide administrative support to various departments, including managing correspondence, scheduling meetings, and maintaining office supplies and equipment. • Coordinate travel arrangements with logistics for staff members by scheduling, meeting, booking flights, accommodations, and weekly transportation • Assist in procurement processes, including vendor selection, and purchase order management. • Manage office facilities and ensure a safe and efficient working environment. • Assist in petty cash management and reconciliation in accordance with finance procedures. • Support in preparing payment requests, invoices, and expense reports. • Ensure timely submission of administrative documentation to the finance Manager. • Ensure the efficient running of the office including facilities management, supplies, and general upkeep. • Maintain proper documentation and filing systems (both physical and digital). • Manage office assets, utilities, and equipment inventory in collaboration with the logistics team. • Communication & Reporting • Serve as the point of contact for administrative queries within the HQ/field office. • Prepare and submit regular reports on administrative operations to the supervisor. • Maintain clear and effective communication with internal departments and external service providers.

• Education: A Bachelor’s degree in Accounting, Finance, Business Administration, or a related field with professional accounting certification (CPA, ACCA, or equivalent) is an added advantage • Experience: Minimum 3–5 years of relevant experience in finance and administration within the humanitarian or development sector. • Skills: • Demonstrated experience in donor reporting and financial compliance (UNHCR, DANIDA, etc.) • Familiarity with accounting software (e.g a most QuickBooks knowledge, and SUN Systems, Odoo system is added advantage. • Experience working in complex, high-pressure environments preferred • Core Competencies • Leadership: Ability to lead and manage multiple HR functions and provide guidance to senior management and staff. • Confidentiality: High level of integrity and ability to maintain confidentiality on sensitive information. • Adaptability: Ability to adapt to changing circumstances and manage HR challenges effectively in a dynamic work environment. • Teamwork: Strong collaborative skills to work well with various departments and individuals across the organization. • Problem-Solving: Critical thinking and problem-solving skills in resolving HR-related issues. • to organization’s Vision, Mission, values and goals. • Key Performance Indicators (KPI) • Financial Accuracy • 100% accuracy in financial entries and reports • Timely monthly financial reporting (e.g., by 5th of every month) • Budget Monitoring • Budget vs Actual variance within quarter • Timely and accurate budget updates • Compliance & Audit Readiness • 100% compliance with donor and internal financial policies • No major audit findings • Weekly petty cash reconciliation with zero variance • Timely bank reconciliations (e.g., by 3rd of every next month) • Transaction Processing • All payments processed within 3–5 working days • Supporting documents 100% complete and properly filed • Reporting & Documentation • Donor financial reports submitted on time and in correct format • All financial records are audit-ready and accessible • Timely financial support to program teams • Frequent Feedback program team on the burn Rates. • System Use & Improvement • Efficient use of financial systems/software

Submit your soft copy application, an updated Curriculum Vitae/Resume with copies of your academic documents ELECTRONICALLY to Head of HR – People & Culture hr@youthsat.org copying youthsat2017@gmail.com Hard copy applications and CVs/Resume can also be delivered from Monday – Thursday from 10 AM – 4P to; Rhino Camp Head Office – Ocea, Adjumani Field Office in Pakelle or Imvepi Field Office – Base Camp Deadline: 30th May 2025 at 4:00 PM EAT