Objective: To accurately capture, update, maintain, and retrieve operational data and records relating to container and cargo movements, ensuring timely and accurate information for effective depot operations and reporting.

Key Responsibility:

• Capture and update data relating to container receipts, dispatches, movements, and cargo operations in the relevant systems.
• Accurately enter information from delivery notes, gate documents, cargo documents, and other operational records.
• Verify data against source documents to ensure accuracy and completeness.
• Maintain accurate and up-to-date records of containers, cargo, and related transactions.
• Prepare and update daily operational reports, registers, and data summaries as required.
• Monitor and update container status, including receipts, releases, transfers, and movements within the ICD.
• Identify and report data discrepancies, missing information, or documentation errors to the relevant supervisor.
• Retrieve and provide operational data and records to authorised departments when required.
• Coordinate with Gate, Yard, Warehouse, Operations, Documentation, and other relevant teams to ensure timely flow of information.
• Ensure all data and records are properly filed and maintained for easy retrieval and audit purposes.
• Maintain confidentiality and integrity of operational and customer information.
• Support reconciliation of operational records and system data.
• Assist in generating management reports and other statistical information as required.
• Ensure compliance with company procedures, ICD operational requirements, and applicable HSE standards.
• Perform any other duties as assigned by the Warehouse Supervisor

Authority & Independence: The Data Entry Clerk has full authority delegated by the Warehouse Supervisor as per the requirements, duties and responsibility of the job

Work Conditions

• Must be mentally stable to contain stress and pressure.
• Office-based environment.
• May require extended hours during reporting periods.
• Continuous use of computers and office equipment

Physical & Mental Efforts

• Fast and accurate typing skills.
• Strong attention to detail.
• Good organizational and time management skills.
• Ability to maintain confidentiality.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Basic analytical and reporting skills.

Education Qualifications & Experience

• Diploma in Information Technology, Business Administration, Statistics, Records Management, or related field.
• Minimum of 1–2 years’ experience in data entry or administrative work.
• Proficiency in Microsoft Office applications, especially Excel and Word.
• Knowledge of database systems is an added advantage.
• Knowledge of warehouse and cargo release procedures.

Skills & Competences

• Ability to work independently, should have effective communication skills, excellent customer care skills, sound decision-making skills and ability to think clearly during crisis or high-stress periods.
• Good Integrity, flexible, good interpersonal, team work, self-drive/ motivation and problem-solving skills.
• Should have a positive attitude, results focused, can work for long hours under pressure with minimum supervision and remain alert and aware of the surroundings.

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