• Front Desk Management (30 %) • Provide front desk coverage i.e., receive visitors ensuring they are comfortable, and their issues dealt with in the most appropriate manner, and ensure that the Front Desk is a true reflection of WCC ’s working environment and hospitality to visitors. • Receive and route incoming calls, visitors, mail, and official correspondence in line with user requests and office procedures. • Receive external correspondences, distribute, and account for all incoming and outgoing correspondences as applicable. • Manage WCC Post office, follow up on subscriptions, deliveries & picking up of parcels. • Manage and planning office events, meetings, and workspace setups. • Procurement Support (30 %) • Support in the preparation and processing of purchase orders, procurement documents, ensuring accuracy and compliance with war Child Canada Policies. • Support in the sourcing of suppliers and vendors. • Receiving incoming Purchase Requisitions (PRs), verify that they are fully approved before sourcing. • Prepare Requests for Quotations RFQs and dispatch to suppliers. • Receive quotations, Purchase Orders, Prepare Bids Analysis. • Provide reliable and timely weekly procurement tracking status reports. • Prepare and implement Purchase Orders. • Support the Logistics Manager in preparing fleet-related procurement Requests (spare parts, servicing, tyres). • Admin & Asset Management (40%) • Carry out the filing of documents in the department for safety and easy accessibility in line with best practices. • Allocate vehicles to staff based on approved requests and availability. • Compile and share weekly travel plans with the staff, based on the approved travel requests. • Track staff travel requests and ensure timely communication with drivers. • Maintain and organize War Child Canada’s inventory and storage areas with complete documentation. • Coordinate repairs, maintenance, and servicing of office equipment i.e., Laptops, Printers, scanners, air conditioners etc. • Oversee day-to-day office operations to ensure a smooth working environment at Country office. • Manage office supplies, stationery, utilities, and ensure timely replenishment. • Monitor stock levels of office consumables & supplies and liaise with line manager to guide on replenishments measures. • Monitor utilities ie, cleaning services, power supply, Water supply, Internet and ensure that there are no outages at all time. • Arrange travel bookings, accommodation, and transport for staff and visitors (Both domestic & International visitors). • Handle all petty cash procurements at WCC Country Office. • Track supply levels for the admin stock and submit timely purchase requests. • Track all incoming and outgoing supplies & Equipment in the reporting database and ensure that all the necessary paper work is in place prior to release. • Conduct month end inventory reconciliation. • Supervise cleaners, Kitchen support staff, gardener, and ensure that the office and office environment is well organized and always kept clean. • Prepare, maintain and file all documents related to Operations for audit purposes (such as Purchase Request Forms; Request for Quotations; Comparative Bid Analysis; Purchase Orders, contracts and all Tender documents) electronically.

• Bachelor’s degree in either: Procurement & Supply Chain Management or Business Administration. • Basic understanding of procurement management processes. • Minimum 2 years’ experience an INGO set up preferably • Skills and Abilities: • Ability to work and meet deadlines. • Good reporting skills. • Excellent communication (written and verbal) and interpersonal skills. • Ability to multi-task. • Ability to work in diversified environments. • Personal Attributes: • Affinity with War Child Canada’s mandate. • Politically and culturally sensitive with qualities of patience and diplomacy. • Stress-resilient to be able to cope with deadlines and complex problems.