• Manage the front desk, including receiving visitors, answering calls, and directing inquiries appropriately • Provide logistical support for meetings, trainings, and events, including booking venues and arranging refreshments • Manage travel and accommodation arrangements for staff and visitors • Assist with scheduling and calendar management for senior staff, as needed • Maintain an organized filing system (physical and electronic) for office documents and correspondence • Ensure the smooth and efficient operation of the office, including reviewing maintenance requirements, arranging for necessary repairs, maintaining equipment inventories, and evaluating new equipment • Coordinate the procurement, inventory, and stock management of office supplies and stationery. Maintain accurate stock records, conduct regular spot checks, verify deliveries, and ensure timely requisitioning in accordance with office procedures • Oversee cleanliness and readiness of reception, meeting, and storage areas • Assist in preparing routine administrative reports and updates as requested • Assist in coordinating staff transport arrangements • Support other administrative and clerical duties as assigned

• Bachelor’s degree in business administration, or a related field • At least 3 years of relevant experience in an administrative or receptionist role, preferably with an international organization • Prior experience with USAID-funded projects or GHSC-PSM preferred • Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) • Strong verbal and written communication skills in English • Excellent organizational skills and attention to detail • Ability to multitask and work under pressure in a fast-paced environment • Professional demeanor and ability to interact with visitors and staff in a courteous manner • Level of Effort and Location • This long-term position will be based in Kampala, Uganda with intermittent travel throughout the country, as needed. • Supervision • The Administrative and Front Office Assistant will report to the HR/Office Manager or his/her designee.

Applications submitted by email or any other means will not be reviewed. Please include a cover letter highlighting your experience, and an updated CV showing your qualifications and relevant experience. Applications must be submitted no later than June 23, 2025, at 5:00 pm East Africa Time. Please note Only candidates who are shortlisted will be contacted. Due to the volume of applications, we are unable to respond to individual inquiries by phone or in person regarding the status of your application. Disclaimer: Filling this position is contingent upon receiving USG approval and funding.