• Administration • Manage office supplies, equipment, and utilities to ensure a well-functioning workspace. • Maintain up-to-date records including staff files, contracts, and leave schedules. • Oversee administrative support to staff including travel arrangements and meeting logistics. • Ensure compliance with internal policies and local regulations. • Receive and direct official visitors to relevant offices • Logistics and Procurement • Coordinate procurement processes, ensuring value for money and adherence to internal and donor procurement policies and procedures. • Manage inventory and asset registers, including tagging and tracking of equipment. • Organize and track shipments, deliveries, and transportation for staff or goods. • Liaise with suppliers, vendors, and service providers. • Assist the Admin Officer in coordination of vehicle movements • Finance • Assist with day-to-day bookkeeping and financial transactions, ensuring accuracy, timeliness, and compliance with organizational policies. • Prepare and maintain payment authorization forms, vouchers, receipts, and other financial records in accordance with financial guidelines. • Maintain and reconcile petty cash records for the Tororo office, ensuring proper documentation and timely replenishments. • Ensure all payment requests, accountabilities, and mobile money transactions are supported by complete and authentic documentation prior to processing. • Collaborate closely with the accountant to support monthly, quarterly, and annual financial reporting, as well as ensuring audit readiness. • Promptly escalate any major financial discrepancies or risks to the Senior Management Team (SMT) for resolution. • Monitor and support the implementation of internal financial controls and recommend improvements where necessary. • Support staff in understanding and complying with financial policies, including expense reporting, cash handling, and procurement procedures. • Assist in the preparation of activity budgets and financial forecasts as required. • Participate in internal and external audits by providing required financial documentation and clarifications. • Maintain confidentiality and security of financial information at all times. • Perform any other duties that may be assigned by the supervisor in line with the role.

• Bachelor’s degree in Business Administration, Finance, Logistics, or a related field. • 2–4 years of relevant experience in a similar role. • Knowledge of financial systems, procurement, and administrative procedures. • Proficiency in MS Office Suite and accounting software (e.g., QuickBooks, SAP). • Strong organizational and multitasking skills. • Excellent communication and interpersonal abilities.