1. Document Management
o Review, verify, and approve shipping and import documents for consignments
before their arrival at designated ports (Mombasa or Entebbe), ensuring full
compliance with regulations.
o Establish and maintain a streamlined filing system for all import-related
documents, promptly closing files once vessels are fully cleared and taxes are
paid.
2. Consignment Coordination
o Serve as the primary liaison with clearing agents in Mombasa and Kampala,
tracking shipments to ensure timely clearance and dispatch of consignments.
o Proactively identify and resolve issues or delays during the clearing process,
minimizing disruptions to operations.
3. Cargo Verification
o Oversee the receipt, positioning, and validation of cargo using the URA digital
system (BWIMS – Bonded Warehouse Information Management System) to
ensure accuracy and compliance with regulatory standards.
o Record all cargo details accurately, promptly addressing any discrepancies.
4. Stock Management
o Update and maintain accurate URA stock records for all incoming vessels and
containerized shipments.
o Regularly update stock data in the company’s system for 1m4s and 1m7s per
truck, ensuring real-time inventory visibility.
5. Container Monitoring
o Track container movements continuously to ensure timely arrivals at the bond.
o Coordinate offloading operations efficiently to minimize delays and handling
issues.
6. Grain Reconciliation
o Reconcile grain quantities received against dispatch figures from GBHL, promptly
identifying and resolving any discrepancies to maintain inventory accuracy.
o Maintain detailed reconciliation records for auditing and reporting purposes.
7. Stock Card Preparation
o Prepare and manage detailed stock cards for all consignments stored in the bond,
ensuring accurate and up-to-date inventory tracking.
o Regularly review and update stock cards to reflect current inventory levels.
8. Data Entry and Reporting
o Accurately input grain truck load data and payment receipts into the company’s
system.
o Compile, analyze, and present comprehensive URA monthly reports to support
operational planning and regulatory compliance.
9. Logistics Coordination
o Allocate grain to transporters in a timely and efficient manner, ensuring smooth
operations and adherence to delivery schedules.
o Collaborate with logistics teams to optimize transport routes, minimizing costs and
maximizing efficiency.
10. Customs Clearance
• Work closely with URA bond officers to facilitate accurate and timely customs
clearance, ensuring compliance with all regulatory requirements.
• Proactively address and resolve issues during the customs clearance process to
prevent delays.

1. Education:
o A Bachelor’s degree in Supply Chain Management, Logistics, Business
administration, or a related field.
2. Experience:
o At least 3 years of experience in imports, logistics, or supply chain coordination,
preferably in a manufacturing or food production environment.
o Experience working with URA digital systems (BWIMS) and Mermidon system is
highly desirable.
o Proven experience in managing cargo clearance, stock management, and
customs procedures.
3. Certifications and Training:
o “MUST possess certification in EACFFPC (East African Community Freight
Forwarding and Customs Procedures).”
o Knowledge of international trade, including the management of cross-border
transactions and import/export compliance.
o Certification in Customs Clearance, Import/Export Management, or Logistics (e.g.,
CILT or any other relevant certification) is an added advantage.

Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
Interested candidates are invited to submit their applications, including a detailed CV,
cover letter, and academic documents compiled into a single document, by 7th
February 2026. Applications can be sent via email to hr@ntakegroup.com or
delivered directly to the Ntake Bakery Head Office in Kampala.
Please Note: Only complete applications submitted by the deadline will be considered.

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